ClickUp AI

Create List and Define Statuses

Set up a task list with statuses that accurately reflect the content review process.

Create a new List, define the Statuses: Writing, Waiting for Review, Needs Revision, Approved.

Keep the number of statuses at a manageable level (4-6 statuses) for easy tracking in the Board view.

Set Up Automation for Status Change

Create an automated rule to assign a reviewer when a task changes to Waiting for Review status.

Go to Automation, create a rule: "When status changes to Waiting for Review, assign to [reviewer] and send notification."

Add a filtering condition based on content type if there are multiple reviewers responsible for different areas.

Use ClickUp Brain to Summarize Task Content

Leverage AI to quickly summarize lengthy content in comments or task descriptions for the reviewer.

Click on the AI icon in the task, select "Summarize" to create a concise summary of the content to be reviewed.

This feature is especially useful for tasks with many back-and-forth comment exchanges.

Configure Reminder Notifications

Ensure that reviewers do not overlook tasks pending their attention.

Add an automation reminder via notifications or email if a task is in Waiting for Review status for more than 24 hours without action.

Adjust the reminder timing to fit the content publishing frequency of the team.

Check and Fine-Tune Workflow

Run a few actual tasks through the entire workflow before officially applying it.

Create 3-5 sample tasks, push them through each status to check that automation functions as expected.

Document any automation errors to adjust the rule before rolling it out to the entire team.